How Does It Work?

You just select a point of contact (payroll experience not required) to act as the co-ordinator for communication between you and ourselves. Your Payroll Coordinator passes on changes to your basic payroll related data, to ourselves, and we do the rest.

We will verify the information given to us then calculate gross pay, net pay, PAYE, NI, any statutory payments, overtime, pension’s contributions and so on. We liaise with all government agencies including HMRC,DSS etc as well as Pension Providers when required.

Once calculations have been made, BACS payments will not be sent neither will payslip’s be printed until we receive authority from the client to finalise, therefore any queries can be dealt with and corrected if need be, before final processing.

Once the payroll hasbeen processed we will verifyand reconcile the output, send BACS payments ( if required) and produce printed payslip’s with company reports, including any individual employee reports, which can be despatched to the company or each individual employee upon request.

Responsibilities

Your responsibilities.

• Provide payroll input to us each pay period.
• Provide a payroll contact to act as the focal point of communication between you and us.
• Assist us with interpretation of data as appropriate.

Our responsibilities.

• Provide input software.
• Validate input.
• Raise and resolve queries with relevant contact.
• Ensure deductions do not result in negative payment.
• Check agreed upper and lower parameters for pay are not exceeded.
• Check payroll.
• Validate P45’s, check figures and forward to HM Revenue and Customs.
• Forward P46’s for new starters to HM Revenue and Customs.
• Validate bank sort codes.
• Activate correct NI rates.
• Recover outstanding loans or deductions from final payments.
• Create P45’s.
• Handle salary increases / decreases, both bulk and one-off.
• Handle personal data changes.
• Handle time sheet overtime data.
• Administer court orders.
• Deduct pension contributions.
• Operate deductions for non-statutory items.
• Calculate and pay holiday pay, SSP, SMP, SPP.
• Liaise with HM Revenue and Customs and DSS.
• Provide all P60’s and P35’s if requested.
• Provide all payslip’s and reports.
• Provide a fully managed P11D service if required.
• Pay through BACS.
• Transfer all records from your existing system through liaison with your current supplier or IT staff.
• Set up records for all new starters.
• Maintain records for leavers until end of tax year.
• Draw up a Service Level Agreement to clarify responsibilities on both sides.
• We can also provide an excel spreadsheet that you can up-date each pay period, that we will return to you clear of data, ready to use again for the following pay period. This is an extra feature that can be added into your monthly costing.